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eWIX: Store & Scan on Demand Process
NCD has created a complete system to fully control the processing of hardcopy X-rays and paper records. The system developed is very flexible but at the same time accurate and efficient.
The steps in the process:
- Send your files
- Manage and store your files
- Request a file
- Digitize to an electronic format
- Indexing
- Exporting to eWIX service
- Refiling or shredding
1. Send your files
Simply send your files to NCD or have our experienced staff arrange to transport them. When we receive your files a barcode is attached to each container and scanned into our process management system. This system tracks the status of your files at all times.
2. Manage and store your files
Each container, after it is entered in to our unique tracking system, is routed to an appropriate storage location. Our database of information indicates the exact physical location by row and shelf designation.
3. Request a file
Requests to access files are made electronically through a secure website. The eWIX: Store & Scan on Demand Request Form provides us information and direction on what to deliver, where to send it and how quickly the information is needed. This site also provides up to date information on the status of your request.
4. Digitize to an electronic format
We convert your files using state of the art high speed digitizers and scanners. Each image is converted to the most appropriate format for the best possible viewing.
5. Indexing
Files need to be identified so they can be easily retrieved. Our trained staff locate the identifiers you request and attaches them to the image file so it can be easily accessed. Many different indices can be used for a single file such as; accession number, patient name, SSN, record number or date of birth to name a few. We work with you to establish the most effective identifiers to index your files by.
6. Exporting to eWIX service
After the files have been created and indexed they can be exported to the eWIX hosting service (at no charge) so they can be accessed electronically. The turn around time for moving a converted file and having them ready for access is very fast and efficient. Alternate delivery can be through secure web download, e-mail, FTP or physical next day delivery depending on your urgency.
7. Refiling or shredding
After digitizing of the file is complete it is refiled in our storage facility. Your files can also be shredded since it has converted to an electronic file if the hard copy is no longer needed. We provide shredding or secure document destruction that meets HIPAA guidelines for handling sensitive patient information.
The eWIX: Store & Scan On Demand process is a complete solution for storing and converting only the files you need rather than digitizing your entire inventory.
Contact us to get started today.
